Guidelines: How to Host a Paint Out
Hosting a Paint Out is fun and is not necessarily difficult. It does not require extensive management experience, just the ability to communicate and coordinate. It requires thinking about what you want to do, using your head and following through. A Paint Out can be a very simple and informal event that requires little effort on your part. Or you can make it an elaborate event that has the potential generate sales and publicity for you and the other participants.
Planning a Basic Paint Out
At the basic level you choose a place, date and time and write a brief description for the website. You might need to contact any owners or managers of the property where you will be painting to make sure that you have permission. You will need to know about parking, restrooms, hours of access, address and directions. Write up a brief description for the website and include the above information as needed. As a courtesy you might note where the closest restaurant, gas and convenience store is located.
Note: Hosting a Paint Out does not have to require a great deal of advanced planning. It might only take a day or so to get the event posted on the website and send an email blast. So, if you have a sudden urge to hold an event next week it might not be too late.
Beyond the Basics
Some other things to think about: Do you want to meet at a certain place and time, or should people just show up when they feel like it? Do you want to plan to gather for lunch? You can do an end of the day critique or even plan a pot luck social for afterwards. These are all good ideas but you have the option to keep it as simple as you want, the main thing is to do it.
Write It Up
Write a brief description of the event and email it to the Paint Out coordinator, the announcement will be posted on the website and an email blast will be sent to the MAPAPA membership. You might want to include your cell phone number in the message.
The Paint Out
Show up a little early and turn on your cell phone. You might want to bring a bold marker, some card board and duct tape in case you need to make a sign. Keep track of how many people show up and send that along with any interesting info in a brief report back to the Paint Out Coordinator. Have fun.